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SupplyX Procurement platform

SupplyX: office supplies, ordered, approved and delivered

One platform for organisations with many branches and departments to order supplies, approve them within budget, receive them with proof of delivery and settle invoices, on the web and on Android and iOS.

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The problem it solves

Every step of buying supplies, in one place

Branches order by phone and email, approvals happen on paper, budgets are checked after the money is spent, and nobody can prove what was delivered or what was paid. SupplyX puts every step in one place, with the rules your organisation sets built in.

How it works

From order to paid invoice

1

Order

Staff pick items from their organisation’s own catalogue and prices, and send the order to their department’s approver. Drafts are saved automatically.

2

Approve

Financial approvers approve or reject within their approval limit. Orders over the department’s budget cannot be placed; staff can ask head office for a temporary budget increase from the cart.

3

Fulfil and deliver

The supplier’s order desk and warehouse prepare the order. Delivery staff use the app to record who received it, a signature, photos and the delivery location.

4

Acknowledge

The branch confirms receipt in one tap.

5

Invoice and pay

Tax invoices and consolidated invoices are produced automatically. Head office marks invoices paid with up to 10 proof files; the supplier confirms the payment, and paid invoices carry a PAID mark.

6

Report

Head office sees spending, growth and the activity log, and exports any report as a branded PDF or Excel workbook.

Features

Built for everyone in the order

Each person sees the part of SupplyX their role needs, and nothing outside their own organisation.

For branches and departments

  • Organisation-specific catalogue with search that understands typing mistakes
  • Department budgets: monthly plus temporary increases, shown before checkout
  • Saved baskets, reorder the last order, drafts kept automatically
  • Live order tracking and notifications

For approvers

  • Approval inbox with the budget impact of every order
  • Approval limits by amount or by share of the monthly budget
  • Approve or reject from the web, the phone or an email link

For head office

  • Budgets for every department, with bulk changes and requests to approve
  • Users, departments, groups and delivery addresses
  • Invoices, consolidated invoices and payments with proof
  • Reports: spending, growth, activity log, all exportable

For the supplier (Americom Group)

  • Order desk board and saved views
  • Delivery orders with barcodes, delivery routes and proof of delivery
  • Payments to confirm, business registration requests to review
  • Dashboards and staff analytics

For everyone

  • Web portal plus Android and iOS apps
  • Guided tutorials for the main tasks
  • Light and dark themes, works on phones, tablets and desktops
Platforms

Web, Android and iOS

Web

Current versions of Chrome, Edge, Safari and Firefox, on desktop, tablet and phone.

Android

Android 7.0 (Nougat) and later, up to Android 16; phones, 7-inch and 10-inch tablets, and foldables.

iOS

iOS 15 and later; iPhone and iPad, including Split View and Slide Over.

Security

Security built into every step

How SupplyX protects your data

  • All traffic is encrypted with HTTPS.
  • Passwords are stored only as bcrypt hashes; new users choose their own password at first sign-in.
  • Two-step sign-in with passkeys, authenticator app codes or email codes; each organisation can make it compulsory for its users.
  • The phone apps keep the session in the phone’s secure storage and lock with a PIN, fingerprint or face. A deactivated account is signed out of every device at once.
  • Role-based access: every person sees only their own organisation and, for branch staff, their own departments.
  • Sign-in attempts and public forms are rate limited; uploads are checked by content type and size.
  • Every change is recorded in an activity log.
  • The Android app is obfuscated and shrunk, cannot be debugged, makes no cloud backups, and accepts only HTTPS connections.
  • Code is checked with SonarQube for quality and security on every release.

Standards

  • Built following ISO 27001 security practices
  • Developed following OWASP secure coding guidelines
  • Designed with privacy principles in mind: data minimisation, purpose limitation and access control
  • SupplyX does not process or store card data

SupplyX has not been certified or audited against these standards. It is built following their practices.

Get started

Bring SupplyX to your organisation

Banks and businesses can ask for SupplyX with Register your business on the SupplyX sign-in page. Americom reviews each request and replies by email.

Register your business Sign in to SupplyX

SupplyX documents

FAQ

Frequently asked questions

Organisations with many branches or departments that buy office supplies from a supplier and need approvals, budgets and invoices under control. It runs today for Americom Group and the banks it supplies.

Yes. Each organisation sees its own catalogue, prices, tax settings and invoice details.

No. SupplyX records payments made by bank transfer or cheque, with proof, and the supplier confirms them. It does not process or store card details.

No. Accounts belong to the organisation. The organisation’s head office administrator deactivates accounts.

Yes, for Android and iOS. Store links will be added here once the apps are published.

Ciphertronix (Pvt) Ltd, Karachi.

See SupplyX on your own catalogue

We will walk through ordering, approvals, delivery and invoicing with your organisation's own departments and budgets.

Request a demo All products